By Laws Of the Cabarrus Quilt Guild Revised June 14, 2004
Article I - Guild Name	The name of the guild shall be "Cabarrus Quilters Guild." It is a non-profit organization for the educational and charitable purposes listed in Article II.
Article II - Motto & Purpose	Motto: "To instill in future generations the love and art of quilt making."
	Purpose: To encourage excellence of craftsmanship. To foster a sense of beauty in color and design. To provide opportunities for the exchange of ideas and information among the members of the guild and other guilds. To promote interest in quilting as an art within the community.
Article III - Membership	Section 1. - Membership	Membership is subject only to the payment of dues and shall be granted to any person regardless of race, creed, color, sex or national origin, who is interested in the art of quilting.
	Section 2. - Dues	Dues are payable in January of each year. Dues are half the annual amount from July to December. Visitors are welcome to two free visits.
	Section 3. - Cuddle Quilts	Each member shall be responsible for at least, but not limited to, one cuddle quilt per year. Cuddle quilts are due at the November meeting each year and will be donated to CVAN in November or December of each year.
Article IV - Officers, Committees, and Election Procedures	Section 1. - Officers	The officers of the guild shall be a President, a Vice President, a Secretary and a Treasurer. The past president shall act in an advisory position for a period of three months following the installation of a new President, if the newly elected President so desires. All officers shall serve without monetary compensation. All elected offices shall be held for a maximum of two (2) years.
	Section 2. - Committees	Committee Chairpersons shall be appointed by the President and will include Historian, Librarian, Newsletter & Membership, Programs, Humanitarian & Hospitality, and any other which is deemed necessary.
	Section 3. - Election of Officers	The President shall appoint a nomination chairperson in June. The nomination chairperson shall select a committee. In August the nomination committee shall present a slate of candidates and will solicit nominations from the floor. The nomination chairperson shall deliver the slate of candidates to the newsletter chairperson for publication in the October and November newsletters. The officers of the guild shall be elected by a majority vote of the members present at the regular November meeting, and shall assume office following the December meeting.
Article V - Executive Board of Directors	Section 1. General Powers and Qualification	The affairs of the guild shall be managed by its Executive Board of Directors. The Executive Board shall consist of the Current guild officers.
	Section 2. Limitations of Powers	Any single purchase exceeding $75.00 not already approved by the by-laws or previously approved by the guild membership must be approved by a majority vote at a guild meeting at which a quorum is present. Functions requiring member participation must be approved by a majority vote at a guild meeting at which a quorum is present.
	Section 3. Meetings	A monthly board meeting shall be held at a location and time determined by the board of directors. Any member of the guild may attend board meetings.
	Section 4. Vacancies	Any vacancy occurring in the Executive Board of Directors shall be filled by the affirmative vote of a majority of the Board. A Director elected to fill a vacancy shall serve out the remaining term of her predecessor in office.
Duties of Officers	President	Shall preside over all meetings and shall be ex-officio member of all committees. The President shall appoint committee chairs as needed. The President shall have the power to sign checks on behalf of the guild.
	Vice President	Shall take the place of the President in her absence. The Vice President shall be given the opportunity to succeed the President at the end of her term if she so wishes.
	Secretary	Shall record and keep accurate records of proceedings of all meetings and shall maintain printed copies of minutes for reference if needed.
	Treasurer	Shall set up a bank account, collect all dues and make payments as instructed by the membership. The Treasurer shall have the power to sign checks on behalf of the guild.
	At the end of their term, all officers shall be expected to instruct their successors as to the duties and expectations of their respective offices.
Duties of Chairpersons	All Chairpersons are responsible for appointing committee members to assist them on their project if needed.
	Historian	Shall keep an accurate account of the history of the guild (scrapbook, newspaper articles, ribbons, pictures, etc.)
	Librarian	Shall be responsible for the Guild library.
	Quilt Show Chair	Shall be responsible for the following:
		Setting a date and location for the quilt show. Finding and hiring official judges if approved by a majority vote at a guild meeting at which a quorum is present. (This will apply to quilt shows after 2004.) Coordinating all events involved in the quilt show, including receiving the quilts, set up, displays, ticketing, policing the area during the show, taking down the quilts and returning them to their owners, and delivering any funds to the Treasurer after the show. Arranging for publicity.
	Program Chair	Shall be responsible for the following:
		Planning programs for guild meetings. Arranging for a meal for guest speakers before the guild meeting if the guest speaker so desires. Letting the Humanitarian and Hospitality Chair know if housing is needed for the speaker, along with special needs of the speaker, such as "pet free", "smoke free", etc.
	Newsletter & Membership	Shall be responsible for the following:
		Preparing a newsletter each month, reporting on the previous month's Guild activities and planned future activities. Sending a copy of the newsletter to the web master electronically. Mailing a copy of the newsletter to members who wish to receive a hard copy. Maintaining an updated membership list. Providing guild members with an updated membership list twice a year. Preparing and distributing membership cards.
	Humanitarian & Hospitality	Shall be responsible for the following:
		Sending thank you cards to guest speakers after they have presented their program. Sending a sympathy card upon the death of a member or a member's immediate family member. Organizing the making of a baby quilt for a guild member having or adopting a child. Maintaining a list of members who are willing to house a guest speaker for one or two nights. When needed, arranging housing for a guest speaker.
	Sponsor Quilt Chair	Shall be responsible for the following:
		Planning the design of the annual sponsor quilt. Purchasing the fabric and supplies necessary for the quilt. Assembling the quilt top. Arranging for the quilting and finishing of the quilt. Having raffle tickets printed. Arranging locations to display the quilt and sell raffle tickets. Arranging for the selling and accounting for all raffle tickets.
	Activities Chairpersons	Activities including but not limited to Block of the Month, Round Robin, Retreat, Challenge Quilt, and Workshops, are offered to guild members. These may be reviewed annually to determine if they are to be continued. Chairpersons of such activities are responsible for the following:
		Planning the activity. Presenting the activity to the guild. Notifying the board of any budget requirements for the activity.
Article VI - Quorum	A quorum shall consist of 60% of members in good standing and must include at least 50% of all executive officers.
Article VII - Meeting Dates and Place	Unless otherwise notified, the members of the Guild shall meet at 7:00 PM on the Second Monday of each month, at a location determined by the Board of Directors. In January, a gift shall be given in appreciation to the organization and/or persons which provided the facility to the guild for the previous year, if this service was at no cost to the guild. The gratitude gift shall be a monetary donation or something made by the guild members.
Article VIII - Donations, Bequests and Income	All sums received through annual dues, donations, sales and investments may be applied to current expenses or added to the general fund. At least 50% of net proceeds from the raffle quilt shall be donated to CVAN on an annual basis.
Article IX - Fiscal Year	The fiscal year of the Guild shall be the calendar year.
Article X - Amendment of the Bylaws	Amendments to the bylaws may be proposed at any monthly guild meeting. Intent to amend the bylaws shall be published in the next two monthly newsletters, and voting on the proposed amendments shall take place at the next subsequent guild meeting at which a quorum is present. Amendments require approval of a majority of a quorum to pass.
Article XI - Parliamentary Authority	All meetings of the Guild shall be governed by the latest edition of Robert's Rules of Order, Revised.

By LawsOf the Cabarrus Quilt Guild Revised June 14, 2004

By Laws
Of the Cabarrus Quilt Guild
Revised June 14, 2004